"This AI virtual assistant saves me 2 hours a day. The AI secretary handles 80% of my emails and leaves only strategic matters for me."
Sophie Dubois
CEO · SME with 30 employees
AI Virtual Assistant to Automate Your Administrative Tasks
Automate your emails, automate your calendar, automate your appointment scheduling: save 2 hours a day with a 100% autonomous AI secretary.
Agensio’s AI virtual assistant is an AI secretary designed to automate administrative tasks for small and micro-businesses: AI-powered inbox sorting, automatically managed calendar, and AI-driven appointment scheduling and client follow-ups. This AI secretary works 24/7, starting at €82.50/month (excl. tax), with a 7-day free trial requiring no credit card.
Connected to your daily productivity tools
Features
Why automate your administrative tasks with AI
Agensio’s AI secretary replicates all the functions of a professional AI virtual assistant: automating emails, automating your calendar, automating appointment scheduling, and automating customer follow-ups. A secretarial service 100% powered by artificial intelligence.
Inbox zero achieved every day
Automating your emails is simple: the AI automatically sorts through the 100 emails received, generates responses to the 80% that are routine, and escalates complex cases.
Smart Calendar
Automate your calendar with AI: Google Calendar and Microsoft 365 synchronization, automatic conflict resolution, and suggestions for relevant time slots.
Automated appointment scheduling
Calendly integrates with the AI assistant. Clients book with one click; the AI automatically confirms and sends reminders.
Customer Follow-ups
The AI secretary automates follow-ups on unresponded quotes, invoices, and proposals. Personalized AI sequences are sent automatically.
Daily recap
Morning briefing at 8 a.m.: Today’s appointments, urgent pending emails, priority tasks.
Responses in your tone
The AI learns your style from your last 200 sent emails. Fully personalized.
Available 24/7
Do your clients write in the evening or on weekends? The AI responds or pre-qualifies in real time.
Smart notifications
Push notifications only for VIP emails and emergencies. No more noise, no more unnecessary notifications.
GDPR compliant
Data hosted in France. Official Gmail and Microsoft OAuth. No passwords stored.
Simplified workflow
A centralized view of your activity
Track your tasks, appointments, and inbox in a single, clear interface.
M
Inbox · 47 emails
Auto-sort + replies
A
Calendar · 12 appointments
This week's schedule
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Follow-ups · 8 clients
Email sent
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Daily recap
Ready at 8 a.m.
Today
Inbox + calendar + follow-ups
Emails processed
247
Appointments scheduled
38
Hours saved
18 hours ↑ this month
Secretarial dashboard
Your entire daily routine managed on autopilot by your AI virtual assistant
Track what the AI secretary automates in real time: emails answered, appointments confirmed, reminders sent. Artificial intelligence prioritizes urgent matters and only escalates cases that deserve your attention.
- AI-sorted inbox
- Smart calendar
- Targeted follow-ups
Emails processed
247
+ 24%Appointments scheduled
38
+ 12 this monthHours saved
18
per monthTasks delegated
156
to AIProductivity growth over 6 months
Productivity analytics
Measure the time you save
Real-time dashboard showing hours saved, volume of emails processed by AI, automatically scheduled appointments, and delegated tasks. Measure your ROI month by month.
- Reporting on time saved
- Inbox Zero achieved
- Calendar export
How the AI secretary manages your calendar and emails
Automate administrative tasks from A to Z: automate emails, automate your calendar, schedule appointments, and send reminders powered by artificial intelligence. A comprehensive AI virtual assistant for SME executives and freelancers.
247 emails
Processed this week
38 appointments
Scheduled automatically
18
Won
156 tasks
AI Delegated
Everything the AI virtual assistant handles for you
The 4 key metrics for your AI secretary this week: volume processed automatically, appointments scheduled by the AI, time saved, and tasks handled by the AI secretary.
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Email volume / day
View the volume of emails received and processed day by day. Identify peaks in activity and anticipate your workloads.
October 2026
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Calendar of appointments scheduled this week
View the days marked on the calendar with appointments automatically scheduled by the AI, spread throughout the week.
Email Received
AI Sorting + Response
Appointment suggested
Confirm and schedule
From receipt to appointment in 10 minutes
Track the entire email processing cycle in real time: receipt, AI sorting, response, slot suggestion, confirmation, and addition to the calendar.
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Gmail, Outlook, Calendly, Zoom...
OAuth connection to your existing tools: Gmail, Outlook, Calendly, Zoom, Notion, Slack, Google Calendar, Microsoft 365. No migration required.
They chose to automate their administrative tasks with the Agensio AI virtual assistant
SME executives, freelancers, and French firms who have decided to automate their administrative tasks with an AI secretary agent for day-to-day operations.
"My schedule manages itself; clients book appointments on their own and receive confirmations without me having to intervene."
Julien Martin
Founder · Digital Agency
"I used to spend 3 hours a day on my emails. Since I’ve been able to automate my emails with an AI virtual assistant, 30 minutes at most is all it takes."
Claire Lefevre
Director · Consulting Firm
"As a freelancer, I couldn’t afford an assistant. Agensio does the job for €82.50 a month."
Pierre Durand
Freelance Consultant
"Customer reminders are sent automatically. I recovered €4,000 in forgotten unpaid invoices."
Antoine Bernard
CEO · SaaS Scale-up
"The daily recap at 8 a.m. has become my ritual. In just 5 minutes, I know what I need to tackle for the day."
Emilie Moreau
Founder · Small Service Business
"For a solo attorney, it’s a game-changer: clients book appointments directly, and I never miss a follow-up again."
Marc Rousseau
Attorney · Solo Practice
Automate your administrative tasks with AI, starting this week
Launch your AI virtual assistant in 10 minutes via OAuth. The AI secretary connects to Gmail, Outlook, and Google Calendar in just a few clicks to automate your emails and calendar. 7-day free trial, no credit card required.
Pricing
Resources
Learn all about the AI virtual assistant and the AI secretary agent
What is an AI virtual assistant?
An AI virtual assistant (also known as an AI secretary or AI secretarial agent) is a standalone software solution that automates administrative tasks: sorting emails, responding to routine messages, managing calendars, scheduling appointments, sending reminders, and generating summaries. Artificial intelligence replaces or supplements a human assistant for low-value-added tasks, working 24/7.
According to a 2024 IDC study, an SME executive spends 2 to 3 hours a day on emails, the calendar, and follow-ups. Choosing an AI virtual assistant to automate emails and the calendar frees up this time for higher-value-added activities.
The 5 key tasks of an AI secretary
- Inbox management. Smart sorting by priority, automated replies to routine emails, and escalation of sensitive cases to the executive.
- Calendar management. Synchronization with Google Calendar and Microsoft 365, conflict resolution, and protected focus time blocks.
- Scheduling appointments. Calendly integration, automatic slot suggestions, confirmations, and reminders to clients.
- Client follow-ups. Automatic tracking of unresponded-to quotes, invoices, and proposals; personalized AI sequences.
- Daily summaries. Morning briefing at 8 a.m. with the day’s appointments, urgent emails, and priority tasks.
Why automate your administrative tasks with AI
4 concrete reasons to switch from manual management to a virtual AI assistant to automate administrative tasks.
- Save 2 hours a day. An SME executive spends 2 to 3 hours a day on administrative tasks (emails, calendar, follow-ups). The AI secretary handles 80% of the workload, freeing up 2 hours a day for you to focus on strategic activities.
- 24/7 availability. A human assistant works 8 hours a day. The AI virtual assistant is available 24/7. Your clients who reach out in the evening or on weekends receive an automatic reply or immediate pre-qualification.
- Inbox zero achieved every day. Automating your emails prevents oversights: the AI handles everything in under 30 minutes—generated replies, scheduled appointments, and follow-ups sent. You only read the cases that truly require your attention.
- Cost 10x lower than a human assistant. A human assistant costs €1,800 to €3,200 gross per month. An offshore assistant charges €25 to €50 per hour. The Agensio AI secretary handles the same volume for €82.50 (excl. tax) per month, with 6 additional AI agents included in the package.
How the AI secretary agent manages your calendar and emails
A 3-step process to automate administrative tasks, configurable in 10 minutes from your AI virtual assistant dashboard.
- 1. Connect Gmail / Outlook + Calendly. Connect your email (Gmail, Outlook, Microsoft 365), your calendar (Google Calendar or Outlook), and Calendly via official OAuth. The AI secretary agent connects in just a few clicks. Fully GDPR-compliant, 10-minute setup.
- 2. Define AI rules. You specify which types of emails the AI virtual assistant should handle automatically (appointments, information requests, follow-ups) and which ones to escalate (VIP clients, sensitive topics, complex emails). The AI learns your tone from your last 200 sent emails.
- 3. Handoff for complex cases. The AI secretary handles 80% of emails without intervention. For the remaining 20%, she drafts a response, notifies you via mobile, and sends it only after quick one-click approval.
Tools connected to the AI virtual assistant
8 native integrations via official OAuth to allow the AI secretary agent to automate secretarial tasks without any migration.
Gmail
Reading, sorting, replying, archiving. Compatible with Google Workspace for business and personal use.Outlook
Full Microsoft Exchange integration. Suited for SMBs in an Office 365 environment.Calendly
Synchronization of appointment slots. Automatic confirmations.Zoom
Automatic creation of video call links when an appointment is scheduled.Notion
Saving meeting notes, appointment recaps, and tasks from emails.Slack
Notifications for urgent emails and daily recaps in your channel.Google Calendar
Two-way synchronization. Protected focus time blocks.Microsoft 365
Exchange / Teams / Outlook integration. Complete package for MS environments.AI Virtual Assistant vs. Human Assistant
Three options for automating or delegating administrative tasks, each with its own strengths and limitations compared to an AI virtual assistant.
| Criteria | AI Assistant (Agensio) | Human Assistant (FR) | Offshore Assistant |
|---|---|---|---|
| Monthly cost | €82.50 excl. tax | €1,800 to €3,200 gross | €1,500 to €4,000 |
| Availability | 24/7 | 8 hours/day, 5 days/week | Variable, time difference |
| Processed volume | Unlimited | Human limit | Human limit |
| Customer response | Immediate (<1 min) | Business hours | 4-8 hour delay |
| Complex cases | Escalation to management | Handled independently | Handled independently |
| Customization | Learns your tone | Very strong | Average (language/culture) |
In practice: many SMEs combine AI with human assistance. AI handles 80% of routine tasks (sorting, scheduling appointments, follow-ups); a human assistant handles strategic cases for a few hours a week. The combination costs 2 to 3 times less than a human assistant alone.
Agensio vs. other virtual secretarial solutions
How Agensio stacks up against other services and software on the market.
Strength: US-based, English-speaking, dedicated human assistants. Weakness vs. Agensio: €1,500 to €3,000/month, in English, time difference with France.
MagicStrength: 24/7 on-demand human assistant via text/chat. Weakness vs. Agensio: hourly rate, €35/hour, quickly reaching €2,000/month for continuous use.
Time EtcStrength: network of qualified UK/US human assistants. Weakness vs. Agensio: €25–50/hour, not suited to the needs of a French SME.
BelayStrength: Matching with a dedicated US assistant, premium quality. Weakness vs. Agensio: €2,000–4,000/month, contractual commitment, in English.
Hire An EsquireStrength: legal-friendly assistants for law firms. Weakness vs. Agensio: very niche, high rates, English-speaking only.
AgensioPositioning: AI virtual assistant and AI secretary agent for French SMEs and micro-businesses, starting at €82.50 excl. tax/month. The AI secretary is part of a suite of 7 AI agents (Marketing, Leads, Accounting, Collections, Secretarial, Support, Monitoring) that automates secretarial tasks end-to-end. 10-minute setup, native French, GDPR-compliant, 7-day free trial.
FAQ
FAQ: AI Virtual Assistant
The most frequently asked questions by SME leaders about administrative automation.
What is an AI virtual assistant?
An AI virtual assistant is a standalone software program that handles routine secretarial tasks: sorting and responding to emails, managing calendars, scheduling appointments, following up with clients, and generating daily summaries. Unlike a human assistant, it works 24/7 without breaks and costs 10 times less for the same volume of work. See our complete guide to AI agents.
How can you automate your emails and calendar?
To automate your emails and calendar, you need to connect an AI virtual assistant to Gmail or Outlook and to Google Calendar or Microsoft 365. The AI secretary agent reads incoming emails, sorts them by priority, responds to routine requests (appointments, quotes, information), suggests time slots via Calendly, and sends confirmations. Automating your calendar thus becomes completely seamless: the executive only handles the 20% of cases that are escalated.
Can an AI virtual assistant replace a human secretary?
Yes, for routine tasks, an AI virtual assistant effectively replaces a human secretary: sorting emails, scheduling appointments, managing the calendar, and following up. Agensio’s AI secretary handles 80% of the administrative workload for SMEs and fully automates these processes. For strategic or highly relationship-based tasks, a human assistant remains useful for a few hours a week to complement the AI secretary.
How much does an AI virtual assistant cost?
A human assistant in France costs between €1,800 and €3,200 gross per month for full-time work. An offshore assistant charges €25 to €50 per hour, or €4,000 to €8,000 per month for ongoing support. An AI virtual assistant like Agensio targets the SME segment starting at €82.50 excl. tax/month (Starter package): the AI secretary agent is included, plus 6 other agents. See all Agensio pricing.
What is the difference between an AI virtual assistant and a human assistant?
A human assistant excels at interpersonal tasks, handling unexpected situations, and representing the company. An AI virtual assistant excels at repetitive tasks, high volume, and 24/7 availability. In practice, many SMEs combine the two: the AI secretary handles 80% of routine tasks to automate administrative work (sorting, replies, scheduling), while a human assistant works a few hours a week on strategic tasks.
How much time does an AI assistant save per day?
An SME executive spends an average of 2 to 3 hours a day on administrative tasks. A virtual AI assistant handles about 80% of this workload: this results in a net gain of 2 hours per day, or 40 hours per month. At an executive’s hourly rate (€80–100/hour), the savings exceed €3,000 per month, not including the value of the time freed up.
Can the AI assistant really respond to emails?
Yes, for routine matters: requests for information, scheduling appointments, simple quotes, and follow-ups. Agensio’s AI generates a response in French, in the tone of your brand (after learning from your last 200 sent emails), and sends it either automatically (green cases) or after quick approval (orange cases). Complex or sensitive cases are systematically escalated to management.
Which tools are connected to the Agensio AI assistant?
The AI assistant connects via OAuth to your existing tools: Gmail, Outlook, Microsoft 365, Google Calendar, Calendly, Zoom, Notion, and Slack. No migration or change in habits: your email inbox and calendar remain the same; the AI operates in the background via official APIs in compliance with GDPR.
Is my data secure?
Yes. Agensio is GDPR-compliant, and data is hosted in France (Supabase EU). Authentication is handled via official OAuth (Gmail, Microsoft): we do not store any passwords. Emails are encrypted in transit and at rest, and only the metadata necessary for sorting is retained beyond 30 days.